How to file ESI Nil Return on ESIC Portal?

Introduction

The submission of an ESI Return is required for all Employees’ State Insurance (ESI)-registered employees. Employees are required to submit the return every six months until the set due date. The Employer must submit ESI Nil Returns to the ESIC Department even if there was no employee contribution for the month. Non-filing or late filing of a return may result in penalties and legal consequences. The thorough information in this article will help you to know more about ESIC Nil Returns, ESI Registration and the documents required to file ESI Returns.

What is an ESI Return?

Employees’ State Insurance (ESI) is an independent organization managed by the Ministry of Labor and Employment. It is a self-financing social security and health insurance program for Indian workers. Employee State Insurance Corporation (ESIC) and its rules and regulations are in charge of managing this ESI fund. ESI is collected every month by the employer and should be paid by the 15th of the month but the companies that have registered for ESI are required to submit their ESIC returns once every six months during the two time periods of 1 April through 30 September and 1 October through 31 March.

ESI is a social security program provided by the Indian government according to the Employees’ State Insurance Act of 1948. This program is self-financing, with regular monthly contributions from both employees and employers equal to a certain percentage of their salaries.

Advantages of Filing Employee State Insurance Corporation Returns  

Employees who have registered with Employee State Insurance Corporation are eligible for maternity leaves for women employees as well as medical care for themselves and their dependents. Below are the advantages of Filing Employee State Insurance Corporation Return

• Medical Advantages: Submitting this form for registration aims to provide employees with medical advantages. Workers affected by a disease or condition can quickly benefit.

• Social Security: The government has created the ESIC registration program as a form of social security. This program offers social security benefits, including maternity insurance, disability compensation, and other associated benefits.

• Simple Processing: Benefits under this scheme are easily accessible at any hospital or healthcare facility. Any payments made via this scheme may be compensated.

• Advantages associated with sickness: Each employee would be eligible for a different type of sickness advantage through ESIC registration. These benefits are provided at a rate equal to 70% of the employer’s compensation. If the condition lasts longer than 90 days or three consecutive months, we will take this amount into account and provide it.

• Advantages associated with Maternity: Every company that participates in this program must offer maternity benefits such as maternity leave to the expecting mothers.

• Advantages associated with Disabilities: This program includes coverage for disability benefits as well. In the case of an unforeseeable permanent incapacity or death. The dependents of an employee may file a claim if an unexpected circumstance results in the death of an employee or permanent incapacity.

Suggested Read : Penalty for late filing of an ESI return

Mandatory documents that are Required to File ESI Returns

Here are the mandatory documents you need to file ESI Returns-:

• Keep the following records up-to-date to file ESI returns.
• The attendance record
• Form 6
• Record of wages
• A list of any accidents that have occurred there.
• Inspection book
• ESI returns and monthly challans

Other Specific Documents Required to File ESI Returns

Here are the specific documents you need to file ESI Returns-:

• Present a registration certificate or the appropriate license under the Shops and Establishments Act.
• Submit the certificate of incorporation if the company is registered under the Companies Act, 2013.
• Provide the Memorandum of Association and Articles of Association along with the other documents.
• Submit a copy of the relevant trust deed if the organization is a partnership corporation.
• Present the certificate certifying the beginning of work in the factory if the business is a factory.
• Details of the staff of the business or factory.
• Information about the monthly contributions of the employee to the factory or another entity.
• A complete list of the directors, shareholders, and partners of the company.
• Permanent Account Number (PAN) of the Organization.
• Respective Bank Statement of the Organization.
• Registration of Form 6.
• Wages Registry.
• Address of the property and additional details about the property.
• Certifications and an Inspection Book.
• Attendance records of the Organization.

How to file ESI Nil Return on ESIC Portal?

The following steps can be used to submit a NIL return:

• Log into your EPFO portal no. 127
• To file an ECR (Electronic challan cum return) or return, go to Payments
• Then, next to the Direct Challan section, click “Challan Entry”
• Enter the month, choose the challan type, and, if necessary, add the administrative fees
• You will receive a TRRN number and can locate your draft challan in the “Draft Challan List.”
• Then make your required payment

FAQ’s on How to file ESI Nil Return on EPFO Portal?

1. What is the ESI Code number?  

The ESIC portal generates this 17-digit unique identification number for every registered establishment when the employer submits the required information or upon receiving a survey report from the Social Security Officer.

2. What is the procedure for registering an employer?

An employer must complete Form-1 within 15 days of the ESI Act becoming applicable to their establishment or unit.

3. Is it required for employers to register with the ESI?

Yes, all qualifying employers must register their business, factory, or institution. Therefore, within 15 days of the ESI Act being relevant to them, the employer has a legal responsibility to register their unit, factory, or facility under the ESI Act.

4. What are the requirements of compliance under the ESI Act?

Every employer subject to this Act must follow certain rules. These regulations outline how to make contributions on a monthly basis, submit returns every six months, and notify the appropriate authorities of any modifications to the business’s ownership, management, or address. The upkeep of registers and records is another compliance obligation that registered businesses must adhere to.

5. What are the benefits of ESIC Registration?

The following are some benefits of ESIC registration:

• Provides full medical benefits
• Protects dependents
• Utilized in hospitals and other ESI dispensaries
• Repays all expenses
• Considers the needs of disabled people
• Provides access to medical treatment in ESI hospitals/dispensaries