Form 140 Filing: Due Dates, Documents and Process

Introduction

Form 140 filing is a quarterly TDS compliance requirement for persons who deduct tax from specified non-salary payments made to resident deductees. Form No. 140 replaces Form No. 26Q under the Income tax Rules, 2026 and applies to quarterly TDS statements under the Income tax Act, 2025 framework for Tax Year 2026-27 onwards. It reports TDS deducted from payments such as interest, commission, brokerage, rent, professional fees, contractual payments and other specified payments. Accurate and timely filing helps deductors report TDS correctly and enables deductees to receive the corresponding tax credit.

What Is Form 140?

Form No. 140 is a quarterly statement of tax deducted at source on payments made to resident deductees other than salary. It is filed under Section 397(3)(b) of the Income tax Act, 2025 and Rule 219(1) [Table: Sl. No. 3] of the Income tax Rules, 2026.

The form records the details of the deductor, the person responsible for deducting tax, the tax deposited with the Central Government and the deductee-wise breakup of payments and TDS. Form 140 filing is therefore an important part of quarterly TDS compliance for businesses and other deductors.

Under the earlier law, Form 26Q was filed under Section 200(3) of the Income tax Act, 1961 and Rule 31A of the Income tax Rules, 1962. The reporting purpose is broadly similar, but the form number, legal references, and terminology have changed.

Who Should File Form 140?

Every person responsible for deducting TDS from a specified non-salary payment made to a resident may be required to file Form No. 140. This can include:

• Companies and limited liability partnerships
• Partnership firms
• Government departments
• Trusts and institutions
• Individuals and Hindu Undivided Families where TDS provisions apply
• Other persons making specified payments to residents

Form No. 140 is not used for salary TDS. It may cover interest, commission, brokerage, rent, contractor payments, professional or technical fees, director remuneration, dividends and other payments covered by the applicable TDS provisions.

The obligation depends on the payment, threshold, and status of the parties. Transactions specifically reportable through Form 141 are excluded from Form 140.

Form 140 Filing Due Dates

Form No. 140 must be filed for every applicable quarter.

Deductors should verify whether the Income Tax Department has granted an extension for a particular quarter. Delay in filing may attract a fee of ₹200 per day under Section 427, limited to the amount of tax deductible or collectible. A separate penalty may also apply under the applicable provisions of the Income tax Act, 2025, subject to the conditions and relief provided under that section. Interest applies separately where TDS is deducted or deposited late.

Structure of Form No. 140

Form No. 140 contains Part A, Part B and a deductee-wise annexure.

Part A: Deductor Details

Part A records basic information about the deductor, including:

• Type of deductor
• Name and address
• PAN and TAN
• Email address and contact number
• Applicable Tax Year

It also captures the details of the person responsible for deducting tax. In the case of a correction statement, the Return Receipt Number (RRR) of the original statement may be required.

Part B: Tax Deducted and Deposited

Part B contains details of the tax deducted and paid to the Central Government. These details may include:

• Total tax deposited
• Interest and fee paid
• Mode of payment
• BSR code
• Date of deposit
• Challan serial number
• Minor head
• Book adjustment details, where applicable

The challan information should match the amounts reported in the deductee records. A mismatch can result in a processing default or rejection.

Annexure: Deductee-Wise Details

The annexure contains transaction-level information for each deductee, including:

• PAN and name of the deductee
• Applicable section code
• Amount paid or credited
• Date of payment or credit
• Date of TDS deduction
• Applicable TDS rate
• Tax deducted and deposited
• Reason for nil, lower or higher deduction

Where applicable, the deductor may also need to provide the certificate number under Section 395 or the UIN of Form No. 121. The form uses a single annexure for deductee-level reporting across applicable sections.

Documents Required for Form 140 Filing

The deductor should keep the following documents and information ready:

• Valid TAN and PAN of the deductor
• PAN and name of every deductee
• Copies of TDS payment challans
• BSR code and challan serial number
• Date of payment or credit
• Date of TDS deduction and deposit
• Nature and amount of each payment
• Applicable TDS section code and rate
• Lower or nil deduction certificate details
• Interest, fee or default payment details
• Return Receipt Number (RRR) for a correction statement

The deductor’s TAN must be registered on the income tax e-Filing portal. A registered Digital Signature Certificate is also required when DSC is selected as the verification method. The latest RPU and a valid FVU file are also required for online submission.

Form 140 Filing Process

1. Deduct and Deposit TDS: Deduct tax at the time prescribed under the applicable TDS provision. Deposit the deducted amount with the Central Government within the timeline prescribed under Rule 218 of the Income tax Rules, 2026.

2. Download the Latest RPU: Visit the Protean portal and download the latest Return Preparation Utility for quarterly TDS statements. An outdated utility may cause validation or upload errors.

3. Prepare the TDS Statement: Enter the deductor, challan and deductee details in the RPU. Verify the PAN, section code, payment amount, deduction date, TDS rate and tax deposited for every transaction.

4. Validate the Statement: Validate the prepared statement through the File Validation Utility. After successful validation, generate the FVU file and place it in the prescribed ZIP format for uploading.

5. Upload Form No. 140: Log in to the income tax e-Filing portal using the deductor’s TAN.

Go to:

e-File – Income Tax Forms – File Income Tax Forms – Forms as per Income Tax Act, 2025 – Deduction and Collection at Source (Form TDS/TCS) – File Now

Select the category for deduction and collection at source. Choose Form No. 140, the applicable Tax Year, quarter, and upload type, such as regular or correction.

Upload the ZIP file containing the validated FVU file. The FVU version should match the version displayed on the e-Filing portal.

6. Verify and Submit: Select the applicable verification method and complete e-verification. The submitted statement can be checked under the “View Filed Forms” section.

When validation is successful, the statement is accepted and sent to TRACES for further processing. If it is rejected, the portal displays the rejection reason. The deductor must correct the error, generate a fresh FVU file and complete Form 140 filing again.

Reasons for Form 140 Rejection

A statement may be rejected because of:

• Selection of the wrong Tax Year
• Filing more than one regular statement for the same quarter
• Mismatch in the FVU version
• Uploading a correction file as a regular statement
• Uploading a regular file as a correction statement
• TAN in the FVU file not matching the logged-in TAN
• Incorrect Return Receipt Number (RRR)
• Invalid deductee or transaction details

The deductor should correct the reported error before generating and uploading a fresh validated file.

Get Professional Support for Form 140 Filing

Ebizfiling helps deductors prepare and file quarterly TDS statements accurately and on time. Our team reviews deductee details, PAN information, section codes and challan records before submission.

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• TDS calculation and reconciliation
• RPU preparation and FVU validation
• Online Form 140 filing
• Correction statement filing

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Conclusion

Form 140 filing is the quarterly reporting requirement for TDS deducted from specified non-salary payments made to resident deductees. It replaces Form 26Q under the Income tax Act, 2025 framework. Deductors should reconcile challans, verify PAN and TAN details, select the correct section codes and use the latest RPU and FVU versions. They should also distinguish between delays in depositing TDS and delays in filing the quarterly statement, as separate consequences may apply. Accurate and timely filing reduces the risk of rejection, correction statements, processing defaults and delayed TDS credit for deductees.

Frequently Asked Questions