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Compliance Calendar for Pvt Ltd company 2025-26

ROC Annual Compliance Calendar for Pvt Ltd company 2025-26

As the financial year 2025–26 has now started, it is important for Private Limited Companies to stay alert to their key compliance deadlines. To begin with, having a compliance calendar can make it easier to keep track of important filing dates, such as Income Tax Returns, financial statements, and other required submissions. As a result, companies can file everything on time and therefore avoid penalties due to delays or missed deadlines.

Important Form for  ROC Annual Compliance of Pvt ltd Company

  • AGM: Used to approve financials, appoint directors, and ensure compliance with legal requirements.
  • AOC 4 (Financial Statements): Used to file a company’s audited financial statements with the MCA.
  • MGT 7 (Annual Return): Records company details like directors, shareholders, and key financials yearly.
  • MGT 8 (Certification of Annual Return): A certified compliance report for large companies by a professional.
  • ITR 6 (Income Tax Return): Corporate tax return form for companies to report income and pay taxes.
  • Form 3CA-3CD / 3CB-3CD (Tax Audit Report): Tax audit report for businesses exceeding turnover limits.
  • DIR 3 KYC (Director KYC): Ensures all company directors update their personal details with the MCA.
  • DPT 3 (Return of Deposits): Declares the company’s outstanding loans, deposits, and received advances.
  • ADT 1 (Appointment of Auditor): Notifies MCA about the appointment or reappointment of an auditor.

ROC Compliance Calendar For Pvt Ltd Company with Due Dates in 2025-26

Form Purpose Due Date Details
Annual General Meeting (AGM) To record company progress, approve accounts, appoint directors, and make important decisions September 30, 2025 AGM must be held within 6 months of the financial year-end and not more than 15 months after the previous AGM. For FY ending March 31, 2025, hold it by September 30, 2025.
ADT-1 Form Appointment of Auditor Within 15 days from the AGM date Notify the Registrar of Companies (ROC) about the appointment of an auditor.
AOC-4 Form Filing of Financial Statements Within 30 days from the AGM date Submit the company’s financial statements to the ROC.
MGT-7 Form Filing of Annual Return Within 60 days from the AGM date File the company’s annual return, detailing shareholding structure, changes, and other information.
DPT-3 Form Return of Deposits 30th June 2025 Provide details of deposits and/or outstanding loans or money received by the company.
DIR-3 KYC Form KYC of Directors 30th September 2025 Directors must submit their KYC details to the Ministry of Corporate Affairs (MCA).
MSME-1 Form Half-yearly return for outstanding payments to Micro or Small Enterprises 30th April 2025 (for October 2024 to March 2025) and 31st October 2025 (for April 2025 to September 2025) Report outstanding dues to Micro or Small Enterprises.

Due Dates of Income Tax Returns for Pvt Ltd Company for FY 2024-25 in AY 2025-26

Compliance Due Date for FY 2024-25 in AY 2025-26
Tax Audit Report Filing 30th September 2025
Income Tax Return Filing (Companies) 31st October 2025
ITR Filing with Transfer Pricing Report (Form 3CEB) 30th November 2025
Belated/Revised Return Filing 31st December 2025
Updated Return (ITR-U) Filing 31st March 2025

 

We also offer  PVT LTD Annual Filing and strike off Pvt Ltd company services along with GST return filing and ITR filing, ensuring timely compliance and reducing the risk of penalties.

Penalties for non-filing or late filing of ROC compliances for Pvt Ltd Company

Form / Compliance Due Date Penalty for Late Filing
AOC-4 (Financials) 30 days from AGM (likely 29th Oct 2026) ₹100 per day of delay (no upper limit)
MGT-7 (Annual Return) 60 days from AGM (likely 28th Nov 2026) ₹100 per day of delay (no upper limit)
ADT-1 (Auditor Appointment) 15 days from AGM (likely 15th Oct 2026) up to 12 times of normal fees depending on the number of days
DIR-3 KYC 30th September 2025 ₹5,000 per DIN if not filed on time
DPT-3 (Deposits) 30th June 2026 up to 12 times of normal fees depending on the number of days
MSME-1 30th April & 31st October 2025 ₹20,000 and up to ₹3 lakh for company + imprisonment for default
AGM (Non-Holding) 30th September 2026 ₹1 lakh + ₹5,000/day (Max ₹5 lakh) for company + director penalties
Income Tax Return 31st October 2026 ₹5,000 to ₹10,000 + interest & penalty on unpaid taxes

Conclusion

Staying on top of ROC annual compliances is essential for every Private Limited Company to maintain good legal standing and avoid penalties. The 2025–2026 compliance calendar serves as a valuable guide to help businesses plan and meet their statutory obligations on time. By adhering to these deadlines and maintaining proper documentation, companies can ensure smooth operations, build trust with stakeholders, and stay aligned with corporate governance standards. Regular monitoring and timely action can go a long way in securing the long term success and credibility of your business.

Suggested Read :

GST Compliance Calendar  for FY 2025-26

ITR Compliance Calendar For FY 2025-26

LLP Compliance Calendar FY 2025-26

Taxation for Pvt Ltd Company

Enterprises vs Pvt Ltd Companies

FAQ

1. Is there any due date to appoint or reappoint an auditor?

Yes, within 15 days of the AGM, i.e., by 15th October 2026.

2. What if a company doesn’t hold its AGM on time?

It may attract penalties and late fees from the ROC.

3. Do small or inactive Private Limited Companies also need to comply with annual filings?

Yes, even dormant or zero-transaction companies must file annual forms.

4. Is there a late filing fee for Form AOC-4 or MGT-7?

Yes, ₹100 per day of delay, with no maximum capital.

5. Can a company skip AGM if it is a newly incorporated company?

If incorporated after 1st January 2026, the first AGM can be held within 9 months from FY end.

Interesting Facts

Differences Between Form AOC 4 and MGT 7
Reasons to choose a Pvt Ltd Company
LLP vs. Pvt. Ltd Company: Tax-Efficient
Top profitable companies in the last financial year.
Form MGT-7 and MGT-7A
View all stories

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Differences Between Form AOC 4 and MGT 7 Reasons to choose a Pvt Ltd Company LLP vs. Pvt. Ltd Company: Tax-Efficient Top profitable companies in the last financial year. Form MGT-7 and MGT-7A