Private Limited Annual Filing: Notes and Documents Checklist  

Important Notes for Private Limited Annual Filing  

• The professional fees mentioned are exclusive of penalties and taxes, if any.

• DPT-3 (Return of Deposits) is not part of the standard package, as applicability is confirmed after preparing financials.

• Upon payment confirmation, our designated Digital Onboarding Specialist will connect with you to guide you through our digital onboarding procedure. Digital onboarding with Ebizfiling is the process by which we obtain your consent to proceed with the necessary tasks.

• CS Certification on Form MGT-7, if applicable, is not included in the package.

• Extra charges apply if accounting entries, authorized capital, or turnover exceed the mentioned limits. Accounting transactions include entries related to bank account, TDS, GST, cash transactions, and purchase and sales invoices.

• To file the DIR-3 KYC for a current financial year, the KYC for the previous year must already be completed. If the prior year’s filing isn’t done, a penalty of ₹5,000 per director for DIN activation is charged by ministry which is to be born by client at actuals. No new filings can be processed until the Director Identification Number (DIN) is activated by completing the pending KYC and paying the penalty.

• The Auditor appointment must be completed within 15 days of the AGM. In case of existing companies, NOC and SRN of ADT-3 filed by the previous auditor will be required(not applicable to newly incorporated companies where no first auditor has been appointed).

• We are committed to completing your filings accurately and on time. To support this, we kindly request you to share the required documents with us well before the due dates. Your timely cooperation will help us serve you better and avoid any unnecessary late fees.

• Director Regularization charges are not included in the package.

• Since the MCA portal often updates its forms (such as AOC-4 and MGT-7A), additional details or documents may be required during filing. We will guide you if this happens so your filing stays on track.

• If DSC is part of the package, kindly note that DSC associate and processing fees are included in our package but government fees will be payable by client at actuals on portal directly. Our DSC associate will guide you with the process wherever needed— please complete it and make complete it within 1–2 days.

• We’ll proceed with your respective form filing availed by you once onboarding and documents verification are complete. In case of any website technical issues or documents issues or if the statutory due date is near/has passed, applicable late fees (if any) will be payable by the client. Our team will guide you throughout to ensure smooth filing.

• If you choose to avail only specific services from the package, kindly note that Ebizfiling will not be responsible for any missed due dates or penalties related to services not opted for. We request you to connect with us well in advance of the due date to ensure timely processing and smooth compliance.

Value-Added Services from Ebizfiling  

Share Other MCA-Registered Entities – If you have any other entities with MCA (OPC, Private Limited, Producer Company, Nidhi Company, Public Limited, LLP, etc.), please share their names and CINs. We will review the volume of work and send a tailored quotation.

Tax Audit Applicability- 

Below table explains tax audit applicability. Kindly connect with your Compliance Manager to assess applicability to your entity and understand the fees structure.

For your quick reference (Based on the completed financial year):  

Documents Required for Private Limited Annual Filing  

The following information and documents are generally required for processing annual filing:

1. Name of the entity

2. Bank statements for particular F.Y. along with password, if any (also in Excel format)

3. Details of other cash transactions, if any, in Excel format

4. Purchase and sales invoices, if any, in Excel format

5. DSC of both directors (active and registered on MCA)

6. Forms AOC-4, MGT-7, and ADT-1 filed for the previous year, if applicable

7. Auditor’s report, Director’s report, audited Balance Sheet, Profit and Loss Account, and schedules for the previous year

8. PAN and Aadhaar of directors

9. MOA, AOA, PAN, and Certificate of Incorporation of the company

10. GST login credentials

11. Income Tax login credentials

12. Details of any change in shareholding or shareholders during the financial year

13. Details of Board Meetings or Members Meetings conducted during the year

14. Details of any forms or applications filed with MCA during the year

15. Company website details and URL, if applicable

16. Recent photograph of the registered office clearly displaying:

• External building

• Company name and address with CIN, contact number, and registered email ID as per statutory requirements

• Director inside and outside the premises

• Photograph showing longitude and latitude

Conclusion  

Private Limited Annual Filing can feel overwhelming, but with the right notes and a clear checklist of documents, it becomes much easier. At EbizFiling, I’ve seen how timely preparation saves clients from penalties and last-minute stress. If you’re planning your filings, make sure you keep these notes in mind and gather the required documents well in advance.

Frequently Asked Questions on Private Limited Annual Filing