-
June 4, 2026
-
BySteffy A
PF and ESI Compliance Calendar FY 2026-27 : Due Dates
Introduction
The PF and ESI compliance Calendar FY 2026-27 helps employers track monthly contribution payments, return filings, employee updates, and other important due dates in one place. If you run a business with employees, PF and ESI are regular compliance requirements that cannot be ignored.
At first, it sounds manageable. But once you actually start handling it, it can get confusing very quickly. There are monthly due dates, contribution payments, forms, and return filings to remember. When you’re already managing day-to-day business work, keeping track of all these small deadlines isn’t always easy.
In this blog, you’ll find the complete PF and ESI Compliance Calendar FY 2026-27 in one place, so you can quickly check important due dates, forms, and compliance requirements without going back and forth. And if you’d rather not deal with the confusion yourself, you can always take expert compliance support from Ebizfiling to make sure everything is filed correctly and on time.
Complete PF and ESI Compliance Calendar FY 2026-27
A. Monthly PF and ESI Compliance Calendar FY 2026-27
|
Month (Wage Period) |
Due Date |
Form / Return |
Period |
Who Should File? |
Applicability |
|
Apr 2026 – Mar 2027 |
15th of following month | PF: ECR (Electronic Challan-cum Return) | Previous month wages | EPF-registered employers |
Establishments with 20+ employees (mandatory PF registration), or voluntarily registered |
|
Apr 2026 – Mar 2027 |
15th of following month | ESI Contribution + Return (Online) | Previous month wages | ESI-registered employers |
Establishments with 10+ employees (in most states) and wages ≤ ₹21,000 per employee |
ESI compliance requires timely monthly filing through online ESI return to avoid penalties and ensure employee benefits remain active.
B. Half-yearly compliance calendar (ESI ONLY)
|
Due Date |
Form |
Period |
Who Should File? |
Applicability |
|
12 Nov 2026 |
ESI Half-Yearly Return | Apr 2026 – Sep 2026 | All ESI employers |
Applicable to all establishments registered under ESI Act |
|
12 May 2027 |
ESI Half-Yearly Return | Oct 2026 – Mar 2027 | All ESI employers |
Same as above |
Note: PF does NOT require half-yearly return separately (only ECR system). These due dates are usually around 11th/12th November and 11th/12th May, subject to ESIC portal updates.
C. Event-Based PF Compliance Calendar
|
Compliance |
Form |
When Required |
Who Should File? |
Applicability |
|
Employee PF registration |
Form 11 | At joining | Employer |
Mandatory for PF-covered employees |
|
UAN activation & KYC |
Online portal | Onboarding stage | Employer/Employee |
For all PF members |
|
Exit / transfer |
PF withdrawal / transfer process | At resignation or termination | Employer |
Applicable for all PF members |
|
Nomination |
Form 2 | At joining or update | Employee |
Mandatory under EPF Act |
D. PF Admin & System Compliance Calendar
|
Compliance |
Form |
Due Date |
Who Should File? |
Applicability |
|
PF contribution payment |
Included in ECR challan | 15th of next month | Employer |
All PF-registered establishments |
|
Admin & EDLI charges |
Paid via ECR | Monthly | Employer | Mandatory for all PF establishments |
E. ESI Event-Based Compliance Calendar
|
Compliance |
Form |
When Required |
Who Should File? |
Applicability |
|
Employee registration |
ESIC Form 1 | On joining | Employer |
ESI-covered employees |
|
Accident reporting |
ESIC Form 12 | Immediate | Employer |
If workplace injury/accident occurs |
|
Employee data update |
Online ESIC portal | As required | Employer |
For all registered employees |
New businesses must complete ESI registration online before starting employee payroll under ESI applicability.
PF and ESI Compliance Calendar FY 2026-27:Interest and Penalties
|
Compliance |
Form / Return |
Interest / Late Fee |
Penalty |
|
PF Monthly Contribution + Return |
ECR (Electronic Challan-cum-Return) | ~12% p.a. interest on delayed payment |
Damages 5%–25% of arrears (EPF Act Sec 14B) |
|
ESI Monthly Contribution + Return |
ESIC Online Challan / Return | ~12% p.a. interest on delay |
Damages 5%–25% + inspection/recovery action |
|
ESI Half-Yearly Return (Apr–Sep) |
ESIC Half-Yearly Return | Late filing charges may apply |
ESIC penalty + inspection notice |
|
ESI Half-Yearly Return (Oct–Mar) |
ESIC Half-Yearly Return | Late filing charges may apply |
ESIC penalty + recovery action |
|
PF Employee Registration |
Form 11 + UAN Activation | No interest |
Non-compliance → inspection & penalties |
|
PF Nomination |
Form 2 | No interest |
Legal non-compliance under EPF Act |
|
PF Exit / Transfer |
Online EPFO Process | Delay may affect interest benefits |
Compliance lapse → scrutiny |
|
ESI Accident Reporting |
ESIC Form 12 | No interest |
Penalty + prosecution risk |
|
PF Admin + EDLI Charges |
Included in ECR | ~12% p.a. interest if delayed |
Damages 5%–25% |
|
ESI Employee Registration |
ESIC Form 1 | No interest |
Retrospective liability + penalty |
Stay on Top of PF and ESI Compliance Calendar with Ebizfiling
Running a business already keeps you busy; managing payments, hiring people, and handling day-to-day work. In between all of this, PF and ESI Compliance Calendar FY 2026-27 can easily become one more thing to track, and Ebizfiling sees this with businesses every day.
At first, it seems simple; pay the contribution and file the return. But then the usual questions come up: Which due date applies? Which form needs to be filed? Has every employee been added? Missing even one small step can create unnecessary stress. That’s why Ebizfiling helps businesses manage PF and ESI compliance smoothly; from due date tracking and monthly filings to registrations and employee updates. And if you want expert support, the team at Ebizfiling is here to help you stay compliant and on time.
PF and ESI compliance calendar FY 2026-27 with due dates, forms, interest and penalties. Get expert filing support by Ebizfiling.
If you are managing filings yourself, understanding How to file ESI return can help avoid common errors in submission. To understand contribution structure, you can refer to Information on ESI Calculation and ESI Contribution before finalizing payroll compliance.
Conclusion
At the end of the day, PF and ESI Compliance Calendar FY 2026-27 is one of those things that seems small until a deadline gets missed. When you already have so much to manage in your business, keeping track of every form, due date, and employee update can easily slip through the cracks. For new businesses, understanding the PF and ESIC Compliance for Newly Incorporated Companies helps in meeting statutory requirements from the beginning.
We hope this PF and ESI Compliance Calendarmakes a little easier for you. And if you’d rather focus on running your business instead of worrying about compliance deadlines, the team at Ebizfiling is always there to help you stay on track, file on time, and avoid last-minute stress.
Timely compliance filing is essential to keep your business legally compliant and penalty-free. Whether you need GST, TDS/TCS, LLP, OPC, Company, PF & ESI, or Income Tax due dates, our detailed Compliance Calendar FY2026-27 can help you stay organized throughout the financial year.
Suggested Reads:
TDS and TCS compliance calendar FY 2026-27
LLP compliance calendar FY 2026-27
OPC compliance calendar FY 2026-27
Income Tax compliance calendar FY 2026-27
GST compliance calendar FY 2026-27
Company compliance calendar FY 2026-27
Frequently asked questions
1. If salary is delayed, can PF and ESI contribution also be paid later?
Nonot really. Even if salaries go out a little late, the PF and ESI payment date usually does not shift with it. The due date is linked to that month’s wages. If it gets missed, interest starts adding up from the delay.
2. What happens if I forget to include a new employee in the monthly filing?
It happens quite often. Once you notice it, update the employee details and check from which month the contribution should have started. If the employee was eligible from the joining month, the missed amount may have to be deposited with interest.
3. Is ESI applicable if an employee’s salary goes above ₹21,000 during the contribution period?
Usually no. If the employee was already covered at the start of the contribution period, ESI normally continues till that period ends. So even if salary goes above the limit in between, coverage may still continue for those months.
4. Can a company be asked to pay old dues during a PF and ESI compliance inspection?
Yes, and that’s where many businesses get surprised. During a PF and ESI compliance check, officers may go through salary sheets, attendance, and employee records from earlier months. If someone eligible was missed, old dues can still be asked for.
5. Are directors, interns, or temporary staff always excluded from PF and ESI?
Not always. It depends on how they are engaged and how they are being paid. Many employers assume temporary staff are automatically excluded, but that is not always the case. It’s better to check before leaving anyone out.
6. If an employee resigns in the middle of the month, do I still need to pay PF and ESI?
Yes, in many cases you do. If the employee worked for part of the month and earned wages for that period, contribution may still be applicable. Along with that, the exit details should also be updated properly.
7. Can salary components be structured differently to reduce PF liability?
This is where many businesses get confused. Just splitting salary into different allowances does not always reduce PF liability. If the basic pay looks unusually low compared to the total salary, it can raise questions later.
8. How can Ebizfiling help if I have missed a few months of PF and ESI compliance?
If a few months have slipped by, Ebizfiling can help you check what was missed, calculate pending dues, and sort out the filings. It’s often much easier to fix PF and ESI compliance early rather than wait for a notice.
9. Can Ebizfiling handle monthly filings and employee updates for my business?
Yes. Many businesses take regular support from Ebizfiling for monthly filings, adding new employees, updating exits, and keeping track of due dates. It helps keep PF and ESI compliance from turning into a monthly scramble.
10. What is the most common mistake employers make in monthly PF and ESI filings?
Most of the time, it’s not a big error; just small things that get missed. A joining date not updated, an exit not marked, a wrong wage amount, or a new employee left out. Those small misses usually create bigger problems later.
Get EPF Registration Done Quickly and Compliantly
Get your PF registration done right.
About Ebizfiling -
June 4, 2026 By Steffy A
Monthly LLP Compliance Calendar FY 2026–27 Form / Compliance Due Date Applicability Books of Accounts Maintenance Ongoing All LLPs Partner Contribution / Capital Records Update Ongoing All LLPs Statutory Records and LLP Agreement Update (if any change) Ongoing […]
June 4, 2026 By Steffy A
One Person Company Compliance Calendar FY 2026-27: Due Dates Introduction The One Person Company compliance calendar FY 2026-27 helps OPC owners track important ROC, tax, and annual filing due dates in one place. Once an OPC is registered, the owner […]
June 3, 2026 By Steffy A
Monthly Company Compliance Calendar FY 2026–27 Form / Compliance Due Date Applicability Board Meeting (minimum 4 in a year, gap not more than 120 days between two meetings) As applicable during the year All Private Limited Companies […]