Payroll taxes in India, Payroll Taxes, How Is Indian Payroll Calculated, What are the Basic Types of Payroll Tax, Different types of Taxes in India, Ebizfiling

What are the different types of payroll taxes in India?

Different types of payroll taxes in India


Dealing with the complexity of the country’s tax structure may be difficult for foreign businesses operating in India. Individual income tax (IIT) for employees in India, social security charges, VAT, withholding tax, business tax, and permanent establishment problems are the main issues for a foreign firm that must agree to follow by Indian tax rules. There are different types of payroll taxes in India which are discussed in this article.

About Payroll Taxes

Payroll taxes are levied on an employee’s salary by the employer. An employee’s salary often has a small percentage of payroll taxes taken out of it. These taxes are used for a variety of things, including paying for employee benefits like health insurance and social security. When employers deduct the amounts, they then send taxes to the relevant government agencies.

What Is Payroll in India?

Payroll is the process through which a business pays its employees. It also refers to the entire sum of money that the firm pays its workers. It includes the following as a business function:

  • Creating policies for the organization, such as salary rules, leave encashment policies, flexible benefits, etc.
  • Defining pay slip elements such as basic, variable, LTA, and HRA.
  • Meal allowances and other payroll components
  • Actual computation of gross pay, statutory and non-statutory deductions, and calculation of net pay.
  • Revealing an employee’s salary
  • Filing returns and remitting payments such as TDS, PF, and other obligations to the proper authorities

Know More: What is Payroll, Importance of Payroll, Payroll Setup & Processing

How Is Indian Payroll Calculated?

The payroll procedure includes the amount owed to the employees, often known as their “net pay,” which is determined after adjusting for any necessary tax and other deductions. The following formula is used to determine net pay:


Net pay = Gross Income – Gross Deduction,



Gross income or salary = all regular income types + any additional payments or benefits.


Gross deduction = the total of all recurring deductions + statutory deductions + one-time deductions.

What are the Basic Types of Payroll Tax?

Payroll taxes are different from income taxes in that they are used to finance specific initiatives and programs. Payroll taxes maybe roughly divided into two types:

  • Withholding Tax: The term “withholding tax” refers to the percentage that a company is required to deduct from employee salaries. This amount is given to the government, which is in charge of imposing a tax and collecting taxes according to the various tax slabs specified in the Income Tax Act. It is also known as a retention tax. The government generates income from withholding taxes, which is then utilized to support other programs including employment and disability services.
  • Employer Tax Paid Instead of Employee Wages: These taxes are directly paid by employees out of their salaries. The employer is liable for paying these taxes in order to support the employee’s enrollment in social security and insurance programs.

Errors in payroll taxes can lead to major fines and noncompliance. These elements may often be handled without burdening management by efficient payroll administration systems or third parties like payroll service providers.

Criteria of professional tax  

Professional tax is applicable on the following classes of persons:

  1. An Individual.
  2. A Hindu Undivided Family (HUF).
  3. A Company/Firm/Co-operative Society/Association of persons or a body of individuals, whether incorporated or not.

Different types of Taxes in India

  • Tax on Corporate Income – Current corporate income tax rates are applicable for resident businesses and non-resident businesses, plus a surcharge, resulting in a total tax rate.
  • Income Tax Rate – Payroll taxes in India are calculated based on salary slabs. In India, there are four main pay scales. According to 2022-2023, they are:

Gross Revenue

Tax Rate%

0 – INR 2,50,000


INR 2,50,001 – 5,00,000


INR 5,00,001 – 1,000,000


More than INR 1,000,000


Notice: Individuals having total taxable income over INR10 million are subject to a 10% surcharge on the total tax payable and a 3% education surcharge is also applied to the taxes that are payable.

  • Payroll Tax – There is no payroll tax considered as of now.
  • Sales tax – In India, sales tax is levied on the supply of the majority of movable commodities, certain intangible products, as well as taxable goods and services. Taxable individuals are subject to the output tax (VAT) on the taxable supply they make as well as the VAT on the items they receive (input tax).
  • Withholding Tax – Certain classifications of income received by non-residents are subject to withholding tax (WHT) in India.


Withholding tax does not apply. But there’s a chance that a 15% dividend distribution tax will be imposed.



Interest Rates

10% (for residents), 5% to 40% (for non-residents)

Fee for technical assistance


Payments to non-resident contracting businesses

40% plus fee and cess

Purchase of immovable property

1% plus surcharge and cess

 According to any applicable double tax treaties, a discounted rate can be provided.

  • Employee Social Security (EE SS) – Employees are required to contribute a certain percentage to the national insurance program and the monthly wage to the Provident Fund Scheme.
  • Employer Social Security (ER SS) – Employers are required to contribute to the national insurance program and the employee’s monthly wage to the Provident Fund Scheme.

Payroll Compliance

Taxation in India is largely governed by the following laws and acts:

  • Minimum Wages Act, 1948 – The Minimum Wages Act of 1948 is a legislative act that outlines the minimum wages that must be provided to both skilled and unskilled workers. Each state has a different minimum pay for its employees.
  • Employees State Insurance Act (ESI Act), 1948 – The Employee’s State Insurance corporation was established by the ESI Act of 1948 and is in charge of financing the social security and health insurance programs for employees.
  • Employee Provident Fund Organization (EPFO), 1952 – The Employee Provident Fund is a step taken to protect an employee’s interests. A portion of the employee’s pay is deposited by both the company and the employee, and the entire amount is paid to the employee when they retire.
  • The Payment of the Gratuity Act, 1972 – It was created to provide financial support to workers on their retirement. Employees are then eligible to collect a specific amount of money as a retirement benefit.

Payment Information

Salary Payment Frequency

Through the bank account of the employee

Salary Payment Frequency

Usually, salaries are processed once a month and deposited into the employee’s bank account. Some organizations used to pay on the 1st of each month.

The Payment of Wages Act states

Less than 1000 Workers: On the 7th of each month.


More than 1000 employees: On the 10th of each month.

Invoice / Payslips required – Payslip is necessary.

Minimum Wage

Varies according to the state and the industry. The state governments establish a different minimum wage specifically for the agricultural industry.


Payroll taxes in India are used to support the commercial sector. They serve to help in the expansion and development of the sector. Payroll (employee) taxes help businesses to operate effectively in their initial years of existence. These taxes maybe beneficial for businesses looking to move their headquarters. Payroll taxes support companies who want to increase their payroll and are getting ready to assume the responsibility of making payroll tax payments.


Additionally, they support the administration of refunds that employers give to their workers. TDS (Tax Deducted at Source) must be paid by the employee; it is normally taken out at hiring. This covers a wide range of additional deductions that are made exclusively at the source. Employees can select an appropriate tax system. Employees can select an appropriate taxation system depending on their income tax to lower their tax obligation.

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