Form FiLLiP Filing Mistakes & Pro Tips

What is Form FiLLiP?

Form FiLLiP (Form for Incorporation of Limited Liability Partnership) is used to register an LLP under the Limited Liability Partnership Act, 2008. It must be filed online through the Ministry of Corporate Affairs (MCA) portal (www.mca.gov.in).

The form captures essential information such as:

• Details of proposed partners and designated partners
• Name reservation (if not already reserved through RUN-LLP)
• Business activity codes
• Registered office address

Why is Filing Form FiLLiP Correctly Important?

• Timely Incorporation: Avoid unnecessary re-submissions and delays.
• Regulatory Compliance: Prevent future issues with MCA rules.
• Avoiding Rejection: Ensures quick approval from the Registrar.
• No Penalties: Helps save on re-filing or late fees.
• Business Credibility: Builds trust with clients and stakeholders.

Common Mistakes While Filing Form FiLLiP

• Wrong Partner Details: PAN, full name, or date of birth entered in the form do not match the PAN database. This mismatch leads to rejection by the MCA.
• Invalid Business Codes: Choosing an incorrect NIC code results in improper classification. This may cause compliance issues during annual returns and tax filings.
• Improper Document Format: Files uploaded in formats other than PDF, or those that are blurry or cropped, are unreadable by the system.
• Expired Name Approval: If the RUN-LLP name approval has expired (valid for only 20 days), a fresh application is required.
• Incomplete Subscriber Sheet: Subscriber sheets without complete signatures or dates from all partners will be considered invalid.
• Unregistered DSC: If the Digital Signature Certificate (DSC) is not registered with MCA, you will not be able to complete the filing.
• Mismatch in Address Proof: If the address mentioned in the utility bill does not match the one entered in the form, verification fails.
• Missing Attachments: Mandatory documents like consent letters, utility bills, or ID proofs, if not attached, will result in form rejection.
• Incorrect Capital Contribution: If capital contribution amounts differ between the form and supporting documents, the ROC may raise objections.
• Using Expired Utility Bills: Utility bills older than two months are considered outdated and lead to rejection of address proof.

Step-by-Step Guide to File Form FiLLiP

• Step 1: Get DSC for All PartnersAll designated partners must obtain a valid Class 3 DSC from a certified authority.
• Step 2: Apply for Name Reservation (RUN-LLP)Reserve a unique LLP name through the MCA portal. Ensure that it’s not already taken and the approval is still valid.
• Step 3: Prepare Required DocumentsCollect updated PAN, identity proof, address proof, consent letters, utility bill (not older than 2 months), and proof of office (rent agreement or ownership papers).
• Step 4: Fill Form FiLLiPFill in all details including partner information, NIC code, business address, and attach supporting documents.
• Step 5: Sign and SubmitAffix DSCs and upload the form on the MCA portal. Make the applicable government fee payment.
• Step 6: Receive Incorporation CertificateOnce approved, the MCA will email the Certificate of Incorporation to your registered email.

Pro Tips for Error-Free Filing

• Match PAN Details: The full name, date of birth, and PAN details must exactly match the PAN records. Even a small spelling variation can lead to rejection.
• Use Correct NIC Code: Select the NIC code that best matches your business activity from the official list. Using a wrong code affects classification and future filings.
• Ensure Proper DSC Registration: Register every partner’s DSC on the MCA portal before filing. An unregistered DSC will not allow you to sign the form.
• Scan Clear Documents: Ensure all documents are clear, legible, and not blurry or tilted. Poor scans often get flagged during MCA scrutiny.
• Keep Utility Bill Recent: Upload utility bills that are not older than 2 months. Older bills are considered outdated and are grounds for rejection.
• Review Subscriber Sheet: Make sure all partners have signed and dated the subscriber sheet. Incomplete sheets delay the incorporation.
• Double-Check Email ID: Enter a valid and frequently monitored email ID. MCA sends incorporation certificates and alerts to this ID.
• Stick to PDF Format: Upload only documents in PDF. The portal does not accept image files or formats like .jpg, .png, or .docx.
• Avoid Incomplete Sections: Fill out every mandatory field in the form. Leaving sections blank may cause the form to be sent back for rework.
• Verify Address Match: The address mentioned in the form should match exactly with that in the utility bill and proof of office.

What are the Consequences of Filing Errors?

Other Consequences:

• Time lost in resubmission and correction
• Extra government fees and penalties
• Delay in starting business operations
• Reputational impact with clients or partners

Benefits of Filing FiLLiP Correctly

• Quick Approval: MCA approves correctly filed forms faster.
• Reduced Errors: Eliminates chances of rejection.
• Better Compliance: Keeps the registration process in sync with MCA rules.
• Cost Effective: Avoids re-filing fees.
• Professional Trust: Enhances brand image.

Real-Life Example

A tech firm in Pune had its Form FiLLiP rejected twice due to a mismatched utility bill address. After updating the bill and rechecking partner details, the application was approved within 48 hours.

Another case in Ahmedabad involved an unregistered DSC. The firm attempted submission twice before realizing the DSC needed to be linked with the partner’s DIN. Once corrected, the LLP was incorporated successfully.

How EbizFiling Can Help

At EbizFiling, we simplify the LLP registration journey:

• Document Preparation: We help prepare and validate every required document.
• Name Reservation Assistance: Our experts guide you in choosing a unique name.
• FiLLiP Filing: We handle complete MCA form filling, DSC registration, and final submission.
• Real-Time Tracking: We monitor status updates and respond to MCA queries till incorporation.

Conclusion

Filing Form FiLLiP is the first legal step in setting up your LLP. Small errors like incorrect partner details or expired documents can lead to rejection and delays. By following a structured approach and expert guidance, you can ensure that your LLP registration is fast and fully compliant. EbizFiling can make this process seamless for you.

Suggested Read :

LLP Registration Process

LLP vs sole proprietorship

Process to Change LLP Agreement

LLP agreement vs Partnership Deed

LLP Annual Compliance Calendar 2025-26

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