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July 31, 2025
Mandatory Compliances for a Private Limited Company in India
Introduction
At EbizFiling, we work closely with private limited companies across India, from new startups to established firms. One of the most common questions we receive is about the ongoing compliances required after company registration. Many business owners are not fully aware of the forms they need to file, the deadlines they must follow, or the risks involved in missing these obligations.
This guide is for you if your company is already registered and you want to make sure it stays compliant with the Companies Act, 2013. We have explained all the important annual and event-based compliances that apply to private limited companies in India. This includes key ROC filings, recent regulatory updates, and what you can expect if filings are delayed or missed.
Why a Private Limited Company Must Stay Compliant
Every private limited company registered in India is required to file certain forms with the Ministry of Corporate Affairs, even if the company has not carried out any business during the year. These filings help maintain transparency, ensure proper governance, and avoid legal risks.
If a company fails to meet its compliance requirements, the consequences can include late fees, penalties on a daily basis, disqualification of directors, or in some cases, strike-off by the Registrar of Companies. That is why we encourage our clients to stay informed and file everything on time.
Annual Compliance Requirements for a Private Limited Company
All private limited companies must file the following forms every financial year, regardless of their turnover, business activity, or age of incorporation.
1. AOC-4 – Financial Statement Filing
- Purpose: Submission of audited financial statements including the balance sheet, profit and loss account, and board report.
- Due Date: Within 30 days from the date of the Annual General Meeting (AGM).
- Penalty for Delay: ₹100 per day without any maximum limit.
2. MGT-7 – Annual Return
- Purpose: Filing the company’s annual return that includes shareholding pattern, changes in directorship, and other company-related information.
- Due Date: Within 60 days from the date of the AGM.
- Penalty for Delay: ₹100 per day without any cap.
3. DIR-3 KYC – Director KYC
- Purpose: Every director with a Director Identification Number (DIN) must submit a KYC form annually.
- Due Date: 30th September each year.
- Penalty for Delay: ₹5,000 per director.
4. ADT-1 – Auditor Appointment
- Purpose: Filing the appointment of a statutory auditor for a five-year term.
- Due Date: Within 15 days from the conclusion of the AGM.
These are some of the most common filings that apply to every private limited company in India. Missing any of these forms may result in increasing penalties and compliance risks.
Other Important and Event-Based Compliances
Apart from the annual forms, private limited companies may also need to file additional forms depending on certain events or transactions.
1. DPT-3 – Return of Deposits
This form is required if the company has accepted any loans or advances that are not considered deposits under the Companies Act. It must be filed annually.
Due Date: On or before 30th June every year.
2. MSME-1 – Reporting MSME Dues
If a company has outstanding payments due to Micro or Small Enterprises that exceed 45 days, it must report those dues to the MCA.
Filing Period: Half-yearly, in April and October.
3. MGT-14 – Filing of Resolutions
This form must be filed for certain board resolutions, such as an increase in authorized capital or change in the registered office. It is not required in all cases but becomes necessary depending on the type of board decisions made.
Key Regulatory Updates to Know
In recent years, the Ministry of Corporate Affairs has made several changes to strengthen compliance. These include:
- Companies now need to submit a photograph of the registered office with GPS coordinates.
- A director must be physically present when certain forms are filed through the MCA V3 portal.
- Forms may be rejected if the DIN or DSC is not updated properly before submission.
At EbizFiling, we help companies stay updated with such changes so they can avoid any delays or rejections.
What Happens If You Miss a Filing?
If a private limited company fails to file its annual returns or financial statements, penalties start accumulating on a per-day basis. Directors may become disqualified and unable to register another company for a period of five years. In some cases, the company may be marked as inactive or be removed from the MCA register entirely.
We recommend creating a compliance calendar and assigning responsibility for all filings. Our team helps with automated reminders and full preparation of all required documents.
How We Assist with Compliance at EbizFiling?
We support companies with all types of compliance filings, from the standard annual forms to special cases like changes in shareholding or appointment of new directors. With our process, you always know what is due, when to file it, and what documentation is required. We handle everything directly with the MCA portal to keep your company records in good standing.
If you are unsure which forms apply to your company, we will help you identify the correct requirements based on your registration details and activity during the year.
Conclusion
Compliances are not just about avoiding penalties. They show that your company is operating with proper records, responsible management, and clear communication with regulatory authorities. At EbizFiling, our goal is to make sure that your private limited company remains fully compliant throughout the year.
If you want help preparing and filing your company’s annual returns or need clarity on what applies to your case, our team is ready to assist. You can reach us at +91 9643203209 or submit your query through our contact page.
Suggested Read :
Executive and Non-Executive Director
Monthly Compliance for Pvt Ltd Companies
Responsibility of Director in Pvt Ltd Company
FAQs
1. Does a private limited company need to file compliance forms even if it has not done any business?
Yes, every private limited company must file annual compliance forms regardless of whether it has conducted business or generated revenue.
2. What happens if we do not appoint an auditor or fail to file Form ADT-1?
If an auditor is not appointed and the form is not filed, the company may face penalties and issues with future financial statement submissions.
3. Can directors be disqualified for non-filing of annual returns?
Yes, directors of a company that fails to file annual returns for three consecutive years can be disqualified from holding a directorship in any company for five years.
4. Is DIR-3 KYC required for directors every year?
Yes, every director with an active DIN must submit their KYC annually. If not done by the deadline, the DIN becomes inactive and attracts a penalty of ₹5,000.
5. Can I file all the compliance forms on my own?
You can attempt to file them independently, but it is important to understand the formats, deadlines, and filing sequences. Errors or delays can lead to rejection or penalties. That is why many companies choose to work with compliance service providers like EbizFiling.
6. What is the penalty for late filing of AOC-4 and MGT-7 forms?
The penalty for late filing of AOC-4 or MGT-7 is ₹100 per day per form, and there is no maximum limit on how much the penalty can accumulate.
7. Is MSME Form 1 mandatory for all companies?
MSME Form 1 is only mandatory for companies that have outstanding payments to Micro or Small Enterprises for more than 45 days. If there are no such dues, the form is not required.
8. Do newly incorporated companies also need to file annual compliance forms in their first year?
Yes, even newly incorporated companies must hold an AGM within the specified time and file the required forms such as AOC-4 and MGT-7 for their first financial year.
9. Can a private limited company change its auditor before the five-year term ends?
Yes, a company can change its auditor before the five-year term, but it must file a special resolution with the Registrar and submit the required forms, including MGT-14 and ADT-3, as applicable.
10. What documents are needed to file AOC-4 and MGT-7?
To file AOC-4, you need audited financial statements, the board’s report, and the auditor’s report. For MGT-7, you need details of shareholders, directors, changes during the year, and company-specific information such as registered office and principal business activities.
Annual Filing for Pvt Ltd Company
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To know more about our services and for a free consultation, get in touch with our team on info@ebizfiling.com or call 9643203209.
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