Compliance Requirement for Display of EPFO Form 5A Extract 

To Begin 

When it comes to EPFO compliance, some requirements are well known while others are easy to overlook. One such rule is the display of the Form 5A Extract. Many employers receive the Form 5A update on the EPFO portal but are not aware that a physical display of this extract inside the workplace is mandatory. This is a simple compliance step, yet it plays an important role in maintaining transparency and meeting statutory expectations. This content explains the requirement clearly and shares what every establishment needs to understand before attaching the government-issued format and complying with it.

What Is Form 5A?

Form 5A contains key information related to the establishment, such as the name of the company, address, ownership structure, responsible persons, and statutory details registered with the EPFO. It captures essential data that identifies the establishment and helps both employees and EPFO authorities know who is responsible for compliance. The Extract of Form 5A is a simplified version created specifically for display. It contains the most important details that need to be visible to everyone within the workplace.

Why Display of Form 5A Extract Is Mandator?

Displaying the Form 5A Extract is a compliance requirement under EPFO rules. The purpose is to keep establishment-level information accessible to workers and visiting officers. Employees should always have a clear understanding of who the employer is, what the establishment details are, and which individuals are responsible for EPF compliance. This visible display also helps inspectors verify establishment information quickly during routine visits. If the extract is not displayed, it can result in remarks during inspections and may even be treated as a violation of basic compliance norms.

What Needs To Be Displayed?

Form 5A Extract includes specific information that must match the format prescribed by EPFO. While the exact layout is provided in the government issued PDF, employers should ensure the following details are visible in the display:

• Name and address of the establishment

• EPF Code Number

• Name and designation of the employer or occupier

• Name and details of responsible persons handling EPF compliance

• Nature of business or activity

• Ownership details such as partnership, Company, or proprietorship

Employers must use the approved extract format to avoid compliance issues.

Where and How the Form 5A Extract Should Be Displayed?

The extract must be displayed in a place where employees, visitors, and inspectors can see it easily. This could be the notice board, the reception area, or any common space that is frequently accessed by staff. The print should be clear and readable. It should remain displayed at all times as long as the establishment is active. If any detail in Form 5A changes, such as a new manager or a change in address or ownership, the employer must update both the EPFO portal and the displayed extract.

Compliance Requirement and Employer Responsibilities   

Every employer covered under the EPF Act is responsible for ensuring that the Form 5A Extract is displayed correctly. This requirement may seem small, but it is part of the establishment’s statutory transparency obligations. Regular inspections by EPFO officers include verification of displayed documents. Failure to display the extract can lead to inspection remarks or unnecessary compliance queries. Keeping the extract updated, clear, and visible helps maintain smooth compliance and demonstrates that the establishment is following EPFO guidelines responsibly.

You could check the official site of EPFO for more information: https://www.epfindia.gov.in/site_en/index.php

How Ebizfiling Helps with Form 5A Display Compliance? 

Ebizfiling also supports employers in meeting the Form 5A display requirement by helping them verify the accuracy of their establishment details, providing the correct extract format issued by EPFO, guiding them on where to place the display within the workplace, and assisting with updates whenever any establishment information changes. This ensures that the extract remains clear, accurate, and fully compliant with EPFO rules.

Free Downloadable PDF Formats for Reference: 

EPFO Notification 

FORM-5A extract 

To sum up,

The display of the Form 5A Extract is a simple but important EPFO requirement. It helps employees understand the structure and responsibility of the establishment and allows inspectors to verify information quickly. By using the official format and displaying it in a visible space, employers can avoid compliance issues and maintain a transparent and responsible workplace. This small step keeps the establishment aligned with EPFO expectations and ensures a smooth compliance experience.

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