Every Private Limited Company must file returns on an annual basis. Make your company ROC compliant. Prices start at INR 3999/- only.
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ROC compliances for Pvt Ltd Company are mandatory under the Companies Act, 2013. Company Annual Filing is a key requirement, involving the submission of annual returns and financial statements with the Registrar of Companies (ROC) within prescribed due dates. Timely fulfillment of these ROC compliances helps a Private Limited Company maintain its legal standing, ensures transparency, and avoids hefty penalties for non-compliance.
ROC compliances for Pvt Ltd Company involve the mandatory process of Annual Return Filing, where a Private Limited Company must submit specific documents and financial details to the Registrar of Companies (ROC) every financial year, as per the Companies Act, 2013. This includes filing Form MGT-7 for the annual return and Form AOC-4 for financial statements, irrespective of the company’s turnover or operational status. These filings are a crucial part of ROC compliances, reflecting essential information about the company’s structure, shareholding pattern, financial health, and overall compliance status, thereby ensuring transparency and adherence to legal norms.
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There are several important forms which should be filed while filing annual returns.
| Form Name | Due Date | Description |
| Form AOC-4 | Within 30 days from the conclusion of the AGM | Used for filing the financial statements, including Balance Sheet, Profit & Loss Account, Auditor’s Report, etc. |
| Form MGT-7 | Within 60 days from the conclusion of the AGM | Contains details of the company’s annual return, including shareholding pattern, directors’ details, and other company disclosures. |
| Form MGT-7A | Within 60 days from the conclusion of the AGM | A simplified version of MGT-7, applicable for One Person Company (OPC) and Small Companies. |
| Form ADT-1 | Within 15 days from the conclusion of the AGM | “Form ADT-1 must be filed within 15 days of the AGM for the appointment or reappointment of the statutory auditor, except when the auditor is appointed for the first time at incorporation—then, ADT-1 is not required.” |
Private Limited Companies must file audited financial statements with the ROC using Form AOC-4 as part of annual compliance. These include the Balance Sheet, Profit and Loss Account, Cash Flow Statement, and Board’s Report. Filing within 30 days of the AGM ensures compliance and reflects financial transparency.
Every Private limited company must hold at least four board meetings in a financial year, with a maximum gap of 120 days between two meetings. These meetings ensure proper governance and are crucial for reviewing operations and taking key decisions. Maintaining records like notice, agenda, and minutes is essential for compliance under the Companies Act, 2013.
The Annual Return of a Private Limited Company is filed using Form MGT-7 and is an important part of yearly compliance under the Companies Act, 2013. It includes key details like the company’s shareholding, directors, members, and governance information for the year. This return must be filed with the Registrar of Companies (ROC) within 60 days of the Annual General Meeting (AGM).
Form DPT-3 is a yearly return that all Private Limited Companies must file to report any loans, advances, or money received that aren’t considered deposits. Even if no formal deposits were taken, the form still needs to be filed. The deadline is 30th June each year. Filing it on time ensures transparency and compliance with the Companies (Acceptance of Deposits) Rules, 2014.
Every Private Limited Company must file an Income Tax Return (ITR) annually, even if it has no income or profit. This is done using Form ITR-6 on the Income Tax Department’s website, typically by September 30th. The return should include the company’s income, expenses, taxes paid, and deductions.
A Statutory Audit is mandatory for every Private Limited Company under the Companies Act, 2013, regardless of its turnover or profit. The company must appoint a Chartered Accountant to audit its financial records annually. The audit ensures accuracy in financial reporting and is essential for filing Form AOC-4 with the ROC.
The DIR-3 KYC form is a yearly requirement for directors of Private Limited Companies with a valid Director Identification Number (DIN). Directors must provide personal details, contact info, and complete OTP verification with the Ministry of Corporate Affairs (MCA). The form must be filed by 30th September to keep the DIN active.
In India, all Private Limited Companies must have a statutory audit, regardless of turnover or profit. As per the Companies Act, 2013, they must appoint a Chartered Accountant as an auditor within 30 days of starting. The auditor ensures financial statements follow legal rules.
Complete your ROC compliance in 5 Easy Steps
Complete Simple Checklist
Submit Documents
Notice, Director Report, Forms are prepared
ROC form AOC4, MGT7 & ADT1 filed
You receive acknowledgement
1. Hold the annual general meeting (AGM): The first step is to arrange the company’s annual general meeting. It should be done within six months after the financial year ends. In this meeting, the company’s financial statements are approved by the members.
Prepare audited financial statements: The company needs to get its financial records audited by a chartered accountant. This includes the balance sheet, profit and loss account, and other related financial documents.
2. Prepare the board’s report and annual return: After the audit, the company should prepare a board’s report and annual return. These documents include details about the company’s operations, directors, shareholders, and other important information.
3. File Form AOC-4: This form is used to submit the audited financial statements to the Registrar of Companies. It must be filed within 30 days from the date of the AGM.
4. File Form MGT-7: The annual return is filed through this form. It must be submitted within 60 days of the AGM and contains basic company details like shareholding and management.
5. File other applicable forms: Some other forms may also be required, like ADT-1 for appointing auditors, DPT-3 for reporting any loans or advances taken by the company, and DIR-3 KYC for updating the KYC of directors.
6. Verification and digital signatures: All forms must be reviewed carefully and signed using the digital signature of a director or a professional who is authorized to file the forms.
7. Pay ROC filing fees: Once the forms are submitted, the required fees must be paid to complete the process. It’s important to file everything on time to avoid penalties.
All Companies are under obligation to maintain the annual accounts which should reflect genuine and authentic information/views of its state and affairs. If even the COMPANY does not do any business in the market still it has to comply with the statutory requirement of Annual Return, profit, Balance Sheet and Income Tax Return every year. The fee depends on the capital of the Company.
For a Private Limited Company, the key forms for ROC Annual Filing are Form AOC-4 (for filing financial statements) and Form MGT-7 (for filing the annual return). These forms include information about the company’s financials, shareholders, directors, and other mandatory disclosures.
Yes, Ebizfiling’s packages for ROC filing fees are inclusive of the government fees for company return filings.
Every COMPANY needs to file an annual return. The annual return is also available for public inspection once payment of prescribed fees is made to the Registrar.
It is mandatory irrespective of capital or turnover of the Company.
The Annual return can be submitted by any of its directors but it shall be duly signed by both the directors of the COMPANY and by the Manager or Company Secretary. There are certain cases when there is no Manager/ CS in a COMPANY in such situations signature of both the directors is compulsory.
All the COMPANY’S registered with MCA is required to file ‘Balance Sheet and Profit & Loss Statement with Directors’ Report and Auditors’ Report’ in an appropriate format of COMPANY which should contain declaration on the state of solvency of the COMPANY. This is to be done by the directors.
Failure to file ROC Annual Returns for multiple years may result in severe consequences, such as striking off the company’s name from the MCA register or legal action for non-compliance. Directors may also be disqualified from holding directorship positions in other companies.
Yes, ROC filings for Private Limited Companies can be done online through the MCA portal. The process is straightforward and involves submitting the necessary forms along with the company’s financials and other statutory documents.
Yes, directors of a Private Limited Company can be held liable for non-compliance with ROC filing requirements. They may face penalties, and in extreme cases, the company could face action for not fulfilling statutory obligations, affecting the directors’ reputation and credibility.
Yes, a Private Limited Company can file its ROC returns after the financial year ends, but the filing must be done before the prescribed deadline. Any delay will attract additional penalties and can affect the company’s legal standing.
If a Private Limited Company misses the ROC filing deadline, it faces late fees and penalties, which can range from ₹100 per day to ₹1,000 per day for each delayed form. In case of prolonged delay, the company may even face the risk of being struck off from the MCA register.
Every Private Limited Company must file returns on an annual basis. Make your company ROC compliant. Prices start at INR 3999/- only.
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