All you need to know on Virtual Office in India

In this article, there is a detailed discussion on “What is a virtual Office?”, Virtual Office in India, Virtual Office for GST Registration, types of Virtual Office Services, and other related information on the Virtual Company in India.

Companies today have a more dispersed workforce, and more and more are abandoning physical offices in favor of a remote working model. Apart from performing business-related communication, such organizations have no practical need for an office space. As a result, a company can now register for what is known as a Virtual Office Address. When we say virtual, we’re not referring to an online place; rather, we’re referring to a professional address that may be used for all business contact and mail.

What is Virtual Office?

A Virtual Office is a physical office that does not exist. A Virtual Office is a location from where you can use a professional business center’s services and address without having to visit the location physically. A reputable business address can be used for all formal correspondences, mailing addresses, GST Registration Addresses, and Business Registration Addresses.

Example of Different types of Virtual Office Services in India

Individuals and businesses can take advantage of the following Virtual Office Services:

• Access to copier or fax or scanner

• Mail handling

• Locker services

• Courier services

• Fixed monthly access to meeting rooms

• Telephone answering

Virtual Office Services are useful for companies that need to have a presence in many cities throughout numerous states, as well as for entrepreneurs who are just starting out. As a result, rather than creating a physical area, the virtual office service can be purchased with less money.

Related Read: Virtual CFO Services in India for Startups, SMEs & for a Company

Information on Virtual Office GST Registration

You must have a registered office address in each state to complete the GST Registration process. Because having a physical office in every state is not practicable, a virtual office can assist you in meeting the legal criteria for GST Registration. You will be issued a GST Number for that specific area after the process is completed. Below are the documents that are required for the GST (Goods and Service Tax) Purpose.

Required Documents for Virtual Office GST Registration

• Incorporation Certificate or Business Registration

• Proof of Place of Business

• PAN card of the Applicant/Business

• Digital Signature Certificate of the authorized person

• Indian Bank Account Number

• Address and Identity of the Primary Authorized Signatory

Advantages of Virtual Office in India

• Provides Professional Space

Clients typically prefer professional service and are drawn to high-end office locations. Customers get the sense of being in a traditional high-cost office without having to pay for one. The provision of a dedicated commercial phone number with a support executive and call forwarding capabilities is a significant factor in your clients’ acceptance of your service and the development of trust.

• Proves advantageous to the Startups in India

A virtual office is a common concept among startups and small to medium-sized businesses with little funding. While some of them may not have the financial means to pay for regular office space, others would prefer to save their money and put it into their business ideas.

• Help businesses in exploring different geographical areas

The use of Virtual Office allows the executive to hire people from all around the world. It does not limit the recruitment to a specific area or region around your office address. Virtual office services facilitate business owners to set up meeting at a renowned lounge, that will help the company to create a brand image in the market.

• Ease of doing Business

Setting up a virtual office will assist business owners in reducing infrastructure costs and managing employee diversity. Also, during the startup phase, the firm owner prefers to spend money on projects, marketing, and human resources. By establishing a virtual office, you will be able to save money, which will lead to greater ease of doing business.

• Other Advantages of the virtual company in India

The government of India’s encouragement of start-ups has offered entrepreneurs with several chances, as well as favorable legislation, to launch their new ideas and commercial agreements. The existence of business houses in various locations and the number of branches they give are frequently used to define their status. Customers are frequently drawn to businesses that operate in multiple states.

Small and medium businesses who want to limit their services to a specific place but cannot afford to do so will find the Virtual Office for GST Registration to be incredibly beneficial. Even for big corporations, maintaining many office spaces across states has a significant financial cost. Having a premium virtual office address in several states will allow you to tap into their markets without having to go through the effort of finding physical office space.

Conclusion

A Virtual Office allows business owners to concentrate on running their company rather than dealing with administrative responsibilities. It also does not save time. Its low cost of production makes it easy to make a profit. Though there are certain disadvantages of Virtual Office, it can be overcome with proper strategy formulation and planning.