What are Documents Required for Company Formation in India?

Introduction

Starting a company in India involves legal documentation, verification, and compliance with the Ministry of Corporate Affairs (MCA). Whether you’re launching a Private Limited Company, LLP, or a subsidiary of a foreign entity, having the right documents is essential. This guide explains the required documents in simple terms; with real-world examples and government-verified references.

What is Company Formation in India?

Company formation means registering a business entity under the Companies Act, 2013 via the MCA. It grants legal status and lets you operate within Indian law.

This process includes:

• Choosing a business structure (Private Limited, LLP, OPC, etc.)
• Submitting required documents (KYC and business-related)
• Receiving the Certificate of Incorporation from MCA

Why are Documents Required for Company Registration?

Documents help the Registrar of Companies (RoC) confirm:

• Identity and address of promoters
• Registered office address
• Nature and purpose of the business
• Governing documents of the company

What Documents Are Required for Company Formation in India?

1. Identity & Address Proof – Directors & Shareholders

• PAN Card
• Passport
• Aadhaar / Voter ID / Driving License
• Bank Statement / Utility Bill

2. Registered Office Proof

• Recent utility bill (electricity/water/gas/telephone)
• Rent or lease deed (if premises rented)
• No Objection Certificate (NOC) from property owner

3. Other Mandatory Documents

• Digital Signature Certificate (DSC) for all directors
• Director Identification Number (DIN)
• Memorandum of Association (MOA)
• Articles of Association (AOA)
• INC-9 Declaration (submitted via SPICe+; aligns with MCA Form INC‑9)

Note:

• All documents must be self-attested.
• For foreign nationals, documents must be notarized and apostilled, as required.
• Refer to MCA’s guidelines for country-wise apostille requirements.

How to Submit These Documents?

Step-by-Step Company Incorporation Process;

• Choose business structure – Pvt Ltd, LLP, OPC, or subsidiary.
• Apply for DSC – needed for secure digital signing.
• Apply for DIN – via SPICe+ during registration.
• Reserve company name – file SPICe+ Part A online.
• Draft MOA & AOA – define objectives and internal governance.
• File SPICe+ Part B – attach ID, address proofs, office proof, MOA, AOA, INC-9, etc.
• Pay MCA fees & stamp duty – varies by state and share capital.
• Get Certificate of Incorporation – your legal registration is complete.

Common Documentation Challenges

• Inconsistent addresses across documents
• Expired or unclear proofs
• Foreign documents lacking proper notarization/apostille
• Incorrectly drafted MOA or AOA

Benefits of Accurate Documentation

• Faster incorporation
• Fewer re-submissions to MCA
• Legal compliance from day one
• Access to schemes like Startup India, MSME benefits, GST registration

Real-Life Example

A US entrepreneur faced a 2 week delay because the notarized address proof lacked an apostille. With full, correct documentation, approval came in 7 working days. If you’re a foreign entity, see our Subsidiary Company Registration in India service.

How Ebizfiling Supports You

We offer end-to-end support for:

• Startups and founders
• Foreign nationals
• LLPs converting to Pvt Ltd

Conclusion

Accurate documentation is the foundation of successful company registration in India. Whether Indian or foreign, correct documents ensure timely incorporation and compliance. Always refer to the MCA website for up-to-date information and consult professionals when needed.

Suggested Read :

Taxation for Pvt Ltd Company

Necessity of Physical Office for Company Registration

Employee Structure of a Pvt Ltd Company

Checklist for Pvt Ltd Company Compliance

Advantages and disadvantages of Pvt Ltd Company

FAQ